Administrative Coordinator
Administrative Coordinator
Volunteer Types: Administration/Office
Organization types: Children, Youth and Family, Community and Social Services
Long term (6 months to a year)
Application Deadline: October 22, 2022
Posted on:
Description

Job brief
We are looking for an Administrative Coordinator to join Canadian Centre for Men and Families Ottawa and act as a point of contact for our employees, vendors, and Clients.

Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organizational skills along with the ability to prioritize tasks and meet deadlines.

Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Responsibilities
Manage and route phone calls appropriately
Process and report on office expenses
Maintain physical and digital Client records
Schedule in-house and external meetings
Manage and order office supplies
Organize company documents into updated filing systems
Address employees’ and clients’ queries (via email, phone or in-person)
Prepare presentations, spreadsheets and reports
Update office policies as needed

Requirements and Skills
Proven work experience as an Administrative Coordinator, Administrator or similar role
Hands-on experience with Google Business Suite (particularly Google Docs and Google Sheets)
Familiarity with office equipment, like printers and fax machines
Solid time-management abilities with the ability to prioritize tasks
Excellent verbal and written communication skills
High school diploma; additional qualification in Office Administration is a plus
Bilingualism is an asset but not a necessity.

How will this opportunity benefit the volunteer?
The volunteer will benefit by: Having access to a support team who will support the volunteer with any questions or concerns Have access to mental health support Have access to constant training Get first-hand experience in the field of Administration in Not-for-profit organizations
How will the organization benefit?
Growing a team of people who support our cause Getting fresh ideas from volunteers on how to better develop and run programs and the organization as a whole. Growth of volunteer base bettering our support in the community
Volunteer location:
302-292 Montreal Road Vanier, Ontario K1L6B7 or Online or Hybrid Optional

Contact

Nicholas Beaudin
@Canadian Centre for Men and Families - Ottawa
613-518-1065
Time it will take to contact applicants:
​1-week

Details

This position would be great for: Adults, Seniors (65+)
Number of Positions Available: 1
Good for people interested in: Administration/Office
You will be helping with: First Nations, Métis, Inuit, Indigenous persons, Homeless, LGBTQI2+, Men, Persons new to Canada, Seniors, Women, Youth (19-24 years)

Volunteer Considerations

  • Public transportation available
  • This position can accommodate persons with a disability
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