Event Planner
Volunteer Types: Communications and Marketing, Event planning and participation, Food preparation and services, Governance (Boards, Committees), Special events and festivals, Writing
Organization types: Disabilities, Public/Society Benefit
Long term (6 months to a year)
Application Deadline: November 25, 2022
Posted on:

The Mental Illness Caregivers Association (MICA) hosts an annual publicity and fundraising event in August of each year: Art in Strathcona Park. Event planning is complex and involves multiple people in successful planning and execution. The event is evolving and some institutional knowledge is being lost as MICA people retire.

A Master Plan developed by a skilled planner in cooperation with the event managers from MICA will reduce stress levels, deploy volunteers better and enhance the event experience for all those who participate. We expect that a first draft could be ready for review by January 31, 2023 and that MICA people will make themselves available to ensure that this deadline is met.

We expect that this event plan will be organic, improving annually with lessons learned. We are looking for an event planner who can publish the first edition of the plan and then stay with it through December 2023, declaring completion with the publication of the second edition.

How will this opportunity benefit the volunteer?
Planning for this event will entail: 1. interviewing managers and stakeholders to gather necessary data on the event 2. identifying key milestones as event preparation develops 3. preparing a Gantt Chart (or other visual aid) to capture all of the activities necessary for a successful execution 4. interacting, as necessary, with regulators, suppliers, volunteers, exhibitors and others whose participation is essential 5. identifying areas for improvement where current planning practice is inadequate Volunteers who seek experience in event planning, project management or community development will obtain experience that is resume ready.
How will the organization benefit?
Placing this event on a sound footing will allow MICA to grow the event while recruiting Board-level volunteers and engaging in succession planning.
Volunteer location:
Much of the work can be done virtually. Some in-person meetings will be necessary for interviews, data collection, presentations and such. These meetings will be held in public forums.


John Hall
@Mental Illness Caregivers Association MICA
Time it will take to contact applicants:


This position would be great for: Adults, Seniors (65+), Young Adults (19-24)
Number of Positions Available: 1
Good for people interested in: Communications and Marketing, Event planning and participation, Food preparation and services, Governance (Boards, Committees), Special events and festivals, Writing
You will be helping with: Men, Persons with disabilities or medical conditions, Seniors, Women, Youth (16-18 years), Youth (19-24 years)

Volunteer Considerations

  • Suitable for community service hours
  • Share this volunteer opportunity

    Volunteer Application Form

    You are applying for a position with an outside organization through Volunteer Ottawa's website.
    Once you submit your application, it will go directly to the organization seeking volunteers. It is the organization's responsibility to contact you back. Please record the name of the organization whose opportunity you are applying to in case you need to contact them.

    Your Full Name*
    Your Email*
    Upload Resume (PDF file only)
    Maximum file size: 5 MB

    Previous Volunteer Experience

    Volunteer Role
    What year did you volunteer?
    Other relevant experience

    References 1

    Reference full name
    Phone Number

    Reference 2

    Reference full name
    Phone Number