Move Coordinator
Move Coordinator
Volunteer Types: Administration/Office, Emergency Services, Event planning and participation
Organization types: Community and Social Services, Women
Long term (6 months to a year)
Application Deadline: June 1, 2022
Posted on:

About Shelter Movers:
Shelter Movers provides moving and storage services at no cost to women and children fleeing abuse. We are the only organization of our kind in Canada, and our volunteers are no less exceptional. Every year, in collaboration with community partners, our volunteer teams contribute over 15,000 hours to support people transitioning to lives free of violence and abuse.

Shelter Movers Ottawa has been operational since 2017 and has completed over 850 moves to date. We are growing and looking to add caring and compassionate people to our volunteer team.

We at Shelter Movers continue to operate and provide our unique moving and storage services at this time as we are designated as an essential service. We have implemented stringent measures in place to protect our volunteers, partners, and clients. While we all do our part to slow the spread of COVID-19 and stay home, we must remember that home isn’t a safe place for many. Those experiencing abuse may have to spend more time with their abuser in an unsafe, confined space as well as potentially losing their job and the financial independence that comes with it. There have been published articles that highlight mandatory social distancing measures that place individuals experiencing abuse at a greater risk than pre-pandemic.

Position Summary:
The Move Coordinator is an integral part of the Operations team, planning and coordinating all details of the move as well as providing on-call support on the day of a move. This role is completely remote. The Move Coordinator corresponds with the client (typically over the phone), ensures volunteer teams are prepared, and that move goes smoothly, including responding to and problem-solving unforeseen challenges on the day of the move.

– Reach out to the client over the phone within 24 hours of being assigned the move to confirm all details, explain next steps and address any questions/concerns from the client
– Communicate with the Move Coordination Supervisor(s) to recruit an appropriate team of volunteers
– Coordinate move logistics, including (but not limited to) vehicle reservations, storage arrangements, and scheduling of private security or police
– Create a customized itinerary for the move (using a provided template)
– Be “on call” (reachable by phone) throughout the duration of the move to support the Lead Mover with any unexpected challenges.
– Report back to the Move Coordination Supervisor(s) after each move to debrief
– Use patience, empathy, and active listening skills in all interactions with clients and volunteers
– Have regular check-ins with your Move Coordination Supervisor(s)
– Follow the processes and procedures detailed in the Move Coordination Manual
– Attend regular Intake Team meetings as instructed by the Move Coordination Supervisor(s)
– Highly recommended to sign up as a Mover for a least 1 move

Time commitment:
Approximately 3-4 hours of planning and 4-5 hours of ‘on-call’ availability per move. The expectation is to coordinate a minimum of 1 move per month. The first few moves will tof course take longer to plan as you are getting used to the process.

*Please note: the work of a Move Coordinator isn’t performed in a single or continuous ‘shift’; rather, it involves communication with the client over the phone and planning at your convenience. Typically this planning stage spans a few days or a week prior to the move
date. Then, on the day of the move we ask you to be ‘on-call’, or available and reachable by phone should any issues arise during the move.
This is a fully remote position, with occasional meetings (in-person and/or conference calls.) A 4 to 6 month commitment is strongly preferred.

Essential skills & knowledge:

The Ideal Move Coordinator will have:

– Access to wifi, email and phone
– Strong verbal and written communication skills
– Comfort talking on the phone with clients and volunteers
– Strong ability to work independently and as part of a team.
– Ability to remain calm during potentially stressful situations
– Patience, empathy, and active listening skills
– Attention to detail, strong organizational skills, and reliable work habits
– Ability to demonstrate strong problem-solving and decision-making skills; Flexible and able to adapt to change
– Ability to maintain confidentiality and be trauma-informed
– Demonstrate strong knowledge and understanding of Shelter Movers’ policies and procedures.
– A passion for Shelter Movers’ mission of supporting women and children fleeing violence and abuse.
– Awareness of appropriate boundaries, compassion fatigue, and self-care.
– Experience working with individuals from diverse backgrounds
– No previous education required.
– A long-term interest in the Violence Against Women (VAW) sector an asset.
– Experience in social services and the Violence Against Women (VAW) sector an asset.

Other requirements:
Shelter Movers volunteers must be at least 18 years of age, complete an interview process, sign a confidentiality agreement, complete and pass a police reference check, and attend a Shelter Movers Orientation session.

How to Apply:
If interested, please send a brief description outlining your interest as well as your resume to Volunteer Services at [email protected]

How will this opportunity benefit the volunteer?
As a Move Coordinator at Shelter Movers: - You’ll have the opportunity to make a positive impact helping women and children transition away from violence/abuse. - You’ll gain experience in the operations of a social service agency, including service coordination and direct client interaction. - You’ll receive training in preparation for your role, and have access to ongoing training opportunities. - You’ll work with a great team of passionate volunteers and supporters. - After 3 months of satisfactory service, a confirmation of volunteering can be provided. - After 6 months, we'd be happy to provide a personalized reference letter.
Volunteer location:
Virtual Position


Volunteer Services
@Shelter Movers
Time it will take to contact applicants:


This position would be great for: Adults, Newcomers to Canada, Person with a disability or medical condition, Seniors (65+), Young Adults (19-24)
Number of Positions Available: 3
Good for people interested in: Administration/Office, Emergency Services, Event planning and participation
You will be helping with: Children (0-10 years), Disadvantaged, First Nations, Métis, Inuit, Indigenous persons, Homeless, LGBTQI2+, Persons new to Canada, Persons with disabilities or medical conditions, Seniors, Visible minorities or racialized persons, Women, Youth (11-15 years), Youth (16-18 years), Youth (19-24 years)

Volunteer Considerations

  • Police record check required
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